Parent Handbook 2020 – Coming Soon
How do I register?
See more information on how to register online under How to Register.
REGISTRATION & FINAL PAYMENT: Registration to camp is initiated through payment of a non-refundable deposit that secures your child’s spot at camp. Final payment must be received on or before June 1st. If a payment plan has not been arranged with the Administrative Director, registration may be suspended and your camper placed on a waiting list for their chosen session if there is a balance owing after June 1st. You may pay by check, Visa, MasterCard or Discover cards. If paying by check, please include camper’s name on check and designate what portion is for store money.
- Change in plans: We understand that circumstances can change and so we have established policies for transfers, cancellations and refunds.
- Transfers: Transfers may be made at no charge and are based upon availability.
- Cancellations: If we are given more than one week (7 full calendar days) notice prior to session start, we may refund your fee, less the non-refundable deposit. If a camper must leave camp during the session due to medical reasons/illness reimbursement may be available (fee, less deposit & pro-rata daily rate).
- Refunds will not be made for the following:
- Cancellations less than one (1) week prior to session start
- No shows
- If parent/guardian chooses to pick camper up for any reason other than illness
- Campers who violate camp policies and are sent home (camper pick up and transportation is the parent/guardian’s responsibility)
What does camp cost?
Camp fees depend on the program. Review programs and fees under Programs, Dates & Rates.
Is YMCA Camp Reed Accredited?
Yes, Camp Reed is ACA accredited. ACA Accreditation means that Camp Reed undergoes a thorough (up to 300 standards) review of its operation — from staff qualifications and training to emergency management. American Camp Association collaborates with experts from the American Academy of Pediatrics, the American Red Cross, and other youth-serving agencies to assure that current practices reflect the most up-to-date, research-based standards in camp operation. Camp Reed and ACA form a partnership that promotes growth and fun in an environment committed to safety.
ACA helps Camp Reed provide:
- Healthy, developmentally appropriate activities and learning experiences
- Discovery through experiential education
- Caring, competent role models
- Service to the community and the environment
- Opportunities for leadership and personal growth
How do I get to camp?
Click here to see or print a map to camp.
Can I get a tour?
Camp Reed will offer an Open House – Date TBA. Take advantage of this opportunity to familiarize your camper with Camp Reed. We encourage new campers and their parents/guardians to visit camp prior to the beginning of the summer season. The tour will begin at 1pm and will last for about 45 minutes. This is the ideal introduction for your camper to visit camp, see the sights, ask questions and meet some of the summer staff. No RSVP required.
Is financial assistance available?
Yes! Thanks in part to the generous donors of the Annual Giving Campaign, we are able to offer financial assistance for camperships. YMCA Camp Reed is committed to ensuring every child has the ability to spend a fun-filled week at camp exploring, learning, laughing, playing and much, much more.
To begin, please complete the 2019 Childcare & Programs Financial Assistance Application.
Note: The Programs & Childcare Financial Assistance expires annually and must be resubmitted each year. 2019 Programs & Financial Assistance is valid through April 30, 2020.
Qualifying applicants may receive a discount on camp programs. Financial assistance must be approved prior to registering for camp. Email or drop off the form at any of our branches, or the YMCA corporate office 1126 N Monroe. You may also fax it to 509 343 4096.
See more information on Financial Assistance under Programs, Dates & Rates.
Please Note: Camp Reed financial assistance applies for the summer child/children attends camp.
What are some of the activities at camp?
Camp Activities: A camper’s time at camp is divided between unit time, cabin activities, and free-choice time and all-camp events. Each day we have flagpole gatherings, chapel, waterfront activities, cabin clean up, work areas and siesta after lunch. Day and night hikes are extremely popular.
Activity Level of Camp: Camp Reed is a very active camp: LOTS of walking, hiking, swimming and activity. For some campers this is an adjustment to their town activity level. If your camper’s activity level is more sedentary, it is a good idea to take lots of walks, hikes, etc. in order to get in shape for camp. Sending good shoes to camp is essential. If you are in need of assistance for clothing or shoes for camp, call the camp office for a confidential consultation.
Swim Test: Camp Reed is located on the incredibly beautiful Fan Lake. On Monday all campers, by cabin, will take a swim test in our docks to determine ability: beginner, intermediate and advanced. If a camper chooses not to take the swim test they can still enjoy swimming and water activities while wearing a life jacket. Campers may re-test. All boating activities require life jackets.
Free-Choice Activities: Free-choice activities include arts & crafts, archery, climbing, sports, waterfront and wilderness activities. We also offer plenty of new and unique activities each day such as turtle hunts, random parades, stream hikes, boat races and a “Shark Swim” across the lake. This is a great time for campers to be with friends in different cabins.
Units: After Sunday check in, counselors will help campers to pick their top 3 unit choices. Units meet three times during the week for about 2 hours per session, and each camper will be assigned to ONE unit for the week, with older campers receiving first choice. Most unit activities are also available during free-choice time.
|Mountain Biking||Adventure||Drama||Challenge (Ropes Course)|
|Sports||Arts & Crafts||Wilderness||Horse Unit (add’l fee)|
Overnight: Once a week, weather permitting, each cabin joins with another for a sleep-out. This often includes a long hike (1 – 7 miles) and a night out under the stars. Younger cabins stay close to camp, while older campers explore further away from camp. Backpacks or bags to carry sleeping bags and water bottles are helpful.
Nighttimes: We have three campfires with songs and crazy staff skits with a special “sticks” campfire on the last evening. One night is reserved for a carnival and a camp dance. These events conclude around 9:30pm, and lights are out between 10:30pm and 11:30pm. Wake up bell is at 8:30am.
What are the horse program options?
Trail Ride: After your child is registered for traditional camp at Camp Reed, you may register them to participate in a trail ride. Trail ride registration is separate from traditional camp registration with an additional fee of $30, and this option is only offered for campers ages 10-14. Trail rides last approximately one hour and consist of a ride out on camp property.
Horse Unit: The horse unit covers three, two-hour introductory level classes which include trail rides. This will be your child’s unit choice while at camp. Registration for Horse Unit is separate from traditional camp registration with an additional fee. Ages 11-14 only.
You may find the links to Trail Ride & Horse Unit registrations in the Traditional Camp section under Programs, Dates & Rates.
How can I prepare my child for camp?
Make sure your camper knows they are responsible for good self-care:
- Brushing teeth, washing, changing clothes & daily hygiene.
- Bug spray & sunscreen are camper’s responsibility; practice applying at home.
Pack with your camper so they know what they brought and where it is:
- Clothes don’t stay clean for long at camp. Realize that at Camp Reed part of the fun is not worrying about how you look. Rolling on the ground for fun is not uncommon!
Talk with them about making good choices:
- There are lots of options at camp. Talk about how to make good decisions.
- Encourage your camper to ask for help (JC, counselor or directors) if they have a problem.
- We can’t help them out if we don’t know about the concern.
What if my child has a severe allergy or special need?
Camp Reed does not assume any liability for adverse reactions to foods, or items a camper may encounter during their stay at Camp Reed. If your child has a food allergy, please contact camp the week prior to your child’s visit to discuss the allergy with the camp nurse so we can better prepare to meet your child’s needs. Some food allergies are exceptionally difficult to accommodate at camp, although camp staff will do their best. In rare situations, you may be asked to send your camper with their own allergen-free foods.
Food Allergies: Each day of camp, our staff prepares over 1000 meals. Through information parents provide, we attempt to identify and reduce the use of ingredients that may cause allergic reactions for those with food allergies. However, there is always a risk of contamination. Despite care on our part, there is the possibility that manufacturers of the commercial foods we use could change the formulation at any time, without notice. Families of campers concerned with food allergies need to be aware of this risk.
Camp Reed does not assume any liability for adverse reactions to foods, or items a camper may encounter during their stay at Camp Reed. If your child has a food allergy, please contact the camp the week prior to your child’s visit to discuss the allergy with the camp nurse so we can better prepare to meet your child’s needs. There are circumstances that will make it very difficult for your child’s needs to be accommodated – one possible option is to send your camper with special food that will be made available to your child at mealtime.
What if my child has a buddy?
Campers are sorted first by gender, then age/grade, then by cabin buddy requests. Each camper may designate ONE “buddy” at the time of registration (both must choose each other as their ONE choice). If ALL these conditions are met, we do our best to honor buddy requests.
If at check in you find that your child is not in the cabin with their designated buddy, please let the directors know. If it is possible, we try to work things out. We are not able to accommodate chains or large group requests. Groups and cabin buddies can interfere with opportunities to make new friends, which is part of our mission at camp. If your child is not placed with all of their friends, they will have plenty of opportunities to spend time with their friends during unit, free time or all camp activities. Some families (and campers) come WITHOUT a buddy for the sole purpose of meeting new friends. Sometimes we get requests for campers NOT to be with other campers. Although you may want your child to get away from the group they regularly spend time with, campers will be placed in a cabin with other campers their same age/grade. This may include some of their classmates, depending on the number of campers we have registered in their age/grade that week. Every week we have varying numbers of each grade, so this is NOT something we can predict or control.
What if I want to send a care package? Care Packages No Longer Accepted *NEW POLICY*
In the past, YMCA Camp Reed has allowed care packages to be left at Sunday drop off or mailed to camp. After much discussion and contemplation, we will no longer accept care packages at drop off and any mailed packages will be returned at pick up. Letters to campers will still be happily accepted.
Care packages are a source of joy when a camper receives one, and a source of great disappointment when they do not. A sense of competition often develops over who receives the biggest and best package. At YMCA Camp Reed, we strongly advocate an environment of equality and inclusion with every camper on equal footing and have found that care packages disrupt the delicate equilibrium at camp.
Despite a clearly communicated nut-free camp policy, care packages also frequently contain nut products or items that are at risk for cross-contamination. The ongoing risk to our vulnerable campers is a constant concern, and our staff spends a significant amount of time screening care package contents for allergen-containing items.
Thank you for your understanding and cooperation!
How much money should I leave for the store? *NEW POLICY INFORMATION*
The camp store is open 4 times during the week for campers to purchase healthy snacks, sport drinks, pop, candy and ice cream with a daily limit, all priced $1 to $2. During free times the store is open to purchase authentic and awesome Camp Reed t-shirts, sweatshirts, white t-shirts for tie-dye, leather and craft materials, water bottles, sunglasses, stuffed animals and other signature items priced $5 to $15. We recommend a store deposit of $25 – $75 for traditional campers or $15 – $30 for mini campers, depending on your child’s choice of purchases.
New Store Policy: Starting Summer 2020, we will no longer be accepting Camp Reed Store Payments – or – additions at camp during check-in on Sundays. We will be accepting store payments until noon the Friday prior to your camper’s arrival. You will be able to add store money on Monday, after your camper is checked-in Sunday, by calling the downtown office. For further questions about this policy, please contact the Camp Reed Office.
PLEASE NOTE: The store is open on Saturdays after Parents Program to spend any funds left on account. We DO NOT accept credit cards or sell candy, pop or ice cream on Saturdays. Unless a written request is received, money not spent by camper is automatically donated to the Camper Program/Equipment Fund.
What if my child gets homesick?
Some children experience homesickness, whether it is their first or fiftieth time away from home. To better prepare your child, have them spend a couple of nights away from home before they come to camp. Most of the time campers are so busy that they do not have time to think about missing home. However, some children may experience symptoms of homesickness including: feeling sad at bed-time, feelings of loneliness and a lack of interest in activities.
How parents/guardians can help:
- Don’t project your apprehensions/concerns onto your child – keep it light.
- Help your child focus on how much fun they will have at camp.
- Let your child know that he/she will be busy and happy and that you are looking forward to sharing both of your experiences at the end of camp.
- Don’t offer to pick up your child if they are homesick – this often becomes a self-fulfilling prophecy and hampers their experience.
- At drop off tell them you believe they are ready and that you will see them at pickup!
- Attend the New Camper Orientation Open House. The good news is that it is a wonderful developmental step for your child to attend camp and almost all homesick children will overcome it and be just fine. In the unfortunate event that a camper shows severe anxiety, rest assured that we will place a phone call to ask you how you would like us to proceed.
Can I see my camper at camp?
Visits to camp during the week are not permitted during the summer season. Experience has shown us that parent visits tend to be disruptive to the camper as well as the staff who have to take time away from their program duties. If an emergency arises, a visit must be arranged and approved in advance through camp directors. Please rest assured that if a situation comes to our attention during the week that requires your input, we will contact you and keep you updated.
What if my camper lost his or her item(s) at camp?
It is very important that you label all items with your child’s name and that your child is aware that they are responsible for everything they bring to camp. On Saturday morning all lost items from that week are placed on tarps at the soccer field for viewing and reclaiming. After that the items are held at Camp Reed for two weeks. If you believe your camper is missing an item or clothing, please call the on-site office at 509 276 5262 and we will look through the lost and found from that week. If we find your item we will make arrangements to have it transported to the Camp Reed corporate office where you may pick it up. After two weeks, all salvageable items are donated to local charity.
How will I be informed if there is an emergency?
In the event of an emergency, or power outage, we will keep families updated utilizing our Camp Reed Facebook Page
What to pack and other things to know
LABEL EVERYTHING! Traditional campers spend six nights at camp, one of them outdoors, weather permitting. Pack for a week of rain or a week of hot sun. Chances are we will have a little of both. We drip-dry our clothes when wet, and wash them only in emergencies. Modest dress is expected at Camp Reed.
DO NOT pack/wear: low hanging or sagging pants, “short” shorts, halter tops, low cut/ see through/strapless shirts. Underwear/bra straps may not show. Swimsuits should be modest and cover-ups should be worn to and from the waterfront. Clothing may not advocate immoral conduct, disrespect of others or depict weapons, tobacco, alcohol or drugs. Participants not meeting standards will be1) spoken to by cabin counselor 2) spoken to by directors. Directors have the final say with regard to the appropriateness of any clothing worn at camp.
Traditional Camp Packing List:
|3 pairs of pants||5-6 t-shirts||1 sweatshirt w/hood|
|5-6 t-shirts||1 jacket||1 hat|
|3-4 pairs of shorts||1-2 swimsuits||2 pairs of shoes: 1 pair must be good for walking/hiking|
|1 pair of sandals/flip flops||2 long sleeve shirts||Underwear & extra socks|
|Flashlight / paper & pen||1 dirty clothes bag||Day pack large enough to hold sleeping bag for overnight hike|
|Water bottle/canteen||Stamps, envelopes, postcards||Books/reading material|
OK to Bring:
|Camera & film (photos only allowed outside –NO photos in cabins!)||Musical instrument||Fishing gear||White t-shirt for tie-dying|
|Soap in a plastic container||Shampoo||Insect repellant||Toothbrush & toothpaste|
|Sunscreen & lip balm w/SPF||Comb/brush||Towels|
|Small pillow and pillow case||Sleeping bag and/or blankets||Large plastic bag for overnight||Old twin bottom sheet (optional)|
What NOT to Pack:
|CELL PHONES NOT ALLOWED||Home-made baked goods that may cause allergies||Money||Weapons of any kind|
|Make-up/hair dryers/curling irons||Magazines||Video cameras/iPods, etc.||Limit candy/food|
|Electronic gear/games||Matches/lighters||Tobacco/alcohol/drugs||Any personal sports equipment|
Mini Camp Packing List
|1 pair of jeans||1 pair of sweatpants||1 hooded sweatshirt||2 t-shirts|
|1 pair of pajamas||1 jacket||1 hat||1-2 pairs of shorts|
|1-2 swimsuits||1 pair of good walking shoes/tennis shoes||1 pair of sandals/flip flops||1 long sleeve shirt|
|White t-shirt for tie-dying||Underwear & extra socks|
|Soap in a plastic container||Shampoo||Insect repellent||Sunscreen & lip balm w/SPF|
|Comb/brush||Towels||Toothbrush & toothpaste|
|Small pillow and pillowcase||Sleeping bag and/or blankets||Old twin bottom sheet (optional)|
|Flashlight||Day pack (for short hikes)||Water bottle|
CIT- Counselor in Training Packing List:
Work Week Packing List:
- Sleeping bag / pillow
- Work clothes that can be ruined (stuff that you wouldn’t mind never wearing again – don’t over pack but remember there is no access to washing machines). We spend five nights at Camp. One of them outdoors, weather permitting. Pack for rain or hot sun, chances are we will have a little of both. For evening activities pack: jeans, sweatpants, 3-4 pairs of shorts, sweatshirts, 6-8 t-shirts (long & short sleeved), pajamas, jacket, underwear & extra socks.
- 1 jacket – preferably with hood (rain or mid weight)
- 2 hats
- 2-3 pair of shoes (one pair that you can run in)
- Work Gloves
- Toiletries: soap in plastic container, shampoo, insect repellent (lots), SUNSCREEN & Lip balm, comb/brush, towels, toothbrush & toothpaste
- 1 WORK tool (shovel/rake/pick-axe) *Please Label*
- Personal Items: journal, flashlight, water bottles/canteen, camera, musical instruments, daypack (for hiking or overnight), etc.
- Modesty is expected in all clothing choices.
CIT Bike Trip Packing List:
- Bike – tuned up and ready to ride. (Your bike does not need to be new, just in good condition and ready to ride about 200+ miles. If you don’t have your own borrow, rent.
- If you need a bike OR want to DONATE (or lend without expectations) a quality bike, let us know.
- Spare bike tire tubes and a patch kit.
- Helmet – Properly fitted.
- Bike Shorts – RECOMMENDED! (Don’t have to be expensive)
- Bike Gloves – RECOMMENDED! (Don’t have to be expensive)
- Sleeping Bag / Pillow
- Swimsuit (one-piece) & Towel. **Note: Camp Mivoden is a Seventh Day Adventist camp. Camp rules do not allow girls to wear a two-piece swimsuit. We suggest all girls bring a one-piece swimsuit so they are able to swim at Camp Mivoden.
- Clothes for biking in hot, cool and rainy weather. You will want to have a change of clothes each day after a long day on the bike. It can get cool, so you will want some warm clothes. We suggest: jeans, sweats, sweatshirts, long and short sleeve shirts, shorts and comfortable shoes. Modesty is expected in all clothing choices.
- Rain gear/poncho
- 2 Hats
- 2 pairs of shoes (one w/ stiff soles)
- Underwear and extra socks
- Toiletries: soap in a container, shampoo, insect repellent (lots), SUNSCREEN, after sun lotion or aloe; lip balm, comb/brush, toothbrush, & toothpaste.
- Hydration system, or water bottles in holders
- Personal Items – Flashlights, journal, day-pack, camera & film, musical instruments.
- Practice and be prepared to change a flat tire. **There will be about 30 people on the bike trip. Bring what you need but not so much that there is not enough room for everyone’s belongings. We will be discussing the Bike Trip details during the Work Week so if you need clarification or have questions, we can answer them then.
Camp Check In and Pick Up Times
|Weeks 1, 3-7||Check In: 4:30pm Sunday||Pick Up: 10am Saturday|
|Week 2||Check In: 4:30pm Sunday||Pick Up: 5pm Friday|
|A Sessions||Check In: 4:30pm Sunday||Pick Up: 5:30pm Tuesday|
|B Sessions||Check In: 10am Thursday||Pick Up: 10am Saturday|
|Work Week||Check In: 4:30pm Sunday||Pick Up: 5pm Friday|
|Bike Week||Check In: 4:30pm Sunday||Pick Up: 5pm Friday|
Groups 2 & 3:
|Work Week||Check In: 4:30pm Sunday||Pick Up: 5pm Friday|
|Bike Week||Check In: 4:30pm Sunday||Pick Up: 10am Saturday|
|Sunday: JC Assignments & Check-In in the A&C at 3:15pm||Pick Up: 11:30am Sat (after parents program)*|
*Week 2 Pick up will be Friday at 6pm (after parents program)
Check in allows you to meet camp staff, register ALL medications with the camp nurse and provide any additional information (in writing) that you would like us to know. Check in may take 30-45 minutes. You do not need to arrive early as camp is CLOSED.
*If your child will not be attending or checking in late, please call the onsite office at 509 276 5262 a few days ahead to let us know.
*If your child will have an early pick up or if someone other than a legal guardian will be picking up, please let Directors know at check in so that he can coordinate with your child’s counselor. If there are changes during the week, call the onsite office.
* No pets! Although you may really like your pooch, not everyone is comfortable around animals. Also, it’s a really bad idea to leave your pet in your car.